To register for the Event, you must complete the Event verification process prior to any deadlines described on the verification page for the Event. Event verifications are subject to availability and may close earlier than posted deadlines. Upon completion of your online verification, you will be sent a confirmation by email. The confirmation is sent to the email address provided on the verification.

In the event of cancellation by you, written notification must be sent by email to info@hongkongai.org 48 hours before the time of Event. In the event of any cancellation by you or us, the Disclaimers and Sections 2–3, 5-6, 8-10 of these Terms, as applicable, will continue in full force and effect.

The Event program is subject to change. We may change or cancel the Event at any time and may deny, limit or cancel a verification for the Event (including a confirmed verification) at any time. We are not responsible for any costs, damages or expenses, direct or indirect, resulting from such change or cancellation. In the event of any cancellation by us, the Disclaimers and Sections 2–3, 5-6, 8-10 of these Terms, as applicable, will continue in full force and effect.

You agree to behave in such a way as to create a safe, supportive learning environment while at the Event and any related events. You agree not to engage in disruptive speech or behavior or otherwise interfere with the Event or other individuals’ participation in the Event. You will comply with all applicable laws and agree not to engage in any form of harassing, offensive, discriminatory or threatening speech or behavior, including relating to race, gender, sexual orientation, religion or disability. We may require participants engaging or threatening to engage in such behavior to leave the Event or related event immediately. If you witness such behavior, please promptly contact our staff member so direct action can be taken.

Your contact details and other information will be handled in accordance with the information handling practices described in the Privacy Policy. You consent to the collection, use and disclosure of the information you enter when registering for the Event by us and our affiliates in accordance with that Privacy Policy. If you opt in to receive promotional materials from us, we will use your contact information to send details and announcements to you related to the Event, and communicate with you about any of our other offers, Events or Services. You can unsubscribe from promotional emails at any time by contacting us at info@hongkongai.org.

In consideration of the opportunity to participate in the Event, you grant to us and our affiliates, agents, employees and assigns an irrevocable, nonexclusive, royalty-free right and license throughout the world and in perpetuity to reproduce, edit, publish, distribute or translate, for advertising, publicity and promotional purposes or for any other purpose relating to their business, all or any part of the following items (“Items”): (a) all still photographs and all audio and video recordings that we or its independent contractors make of you or your voice or likeness in connection with the Event, including the right to use your name, likeness and biographical information, and (b) all materials (electronic or hard copy) submitted or presented by you in connection with the Event, including any materials submitted via social media handles associated with the Event. You consent to the use of the Items pursuant to the foregoing in perpetuity without compensation (unless prohibited by law) or additional consents from you and waive any moral rights you may have in the Items.

You acknowledge and agree that your attendance and participation in the Event is voluntary. You agree to assume the risks associated with attending and participating in the Event to the fullest extent permitted under applicable law.

We may revise these from time to time to reflect changes in our Services or Events, in accordance with customer feedback or for any other purposes. We encourage you to review these Terms periodically to be informed of any latest changes. Where we consider any changes to these Terms reasonably material, we will notify you prior to such changes becoming effective (via email or any other means). You agree that by participating in the Event, without or without notice from us, you consent to the changes to these Terms.

In the event of any discrepancy between the English version and the Chinese version of these Terms, the English version shall prevail.

You may write to us at info@hongkongai.org for any privacy concerns and requests relating to these Terms, Disclaimers, the Privacy Policy, or our Site and Services.